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Get the most out of your Gmail App

Gmail is a free e-mail service that provides users with a gigabyte of storage for messages and provides the ability to search for specific messages, automatically organizes successively related messages into a conversational thread and manages notifications you receiving, it's both easy and straightforward, there are a wealth of useful features hidden away.


Bring all your emails together
The Gmail app for Android has one trick up its sleeve that isn't available on the web: the option to bring multiple email accounts together in one inbox (handy for monitoring your work and home email together, for example).

Swipe to archive (or delete)
Gmail for Android lets you swipe (left or right) on a conversation to archive it (you'll see a green archive icon as you do it). If you prefer you can delete messages you swipe the other way instead.

Control the notification flow
You don't have to have an alert every time a new email comes in. On Android, go to the Settings screen, tap your email account and then Manage labels - you can turn notifications on or off for each one.
On iOS, your choices are a bit more limited: you can receive no alerts, alerts for 'primary' emails only, or alerts for every message. You also need to make sure notifications for the app as a whole are switched on.

Get clever with your searches
The same search terms that work on the Gmail web client can also be used on your phone - try searching for "is:unread", for example, to find all the unread messages in your inbox, no matter what label or category, "from:emailaddress" finds all the incoming email from a specific contact, and "before:yyyy/mm/dd" gives you everything before a particular date. Google has a full list of operators you can refer to.

Let people know you're on the go
You may roll your eyes at emails with the message "sent from my iPhone" appended to them, but letting people know you're emailing from a phone can have its benefits, no matter what type of handset it is.
Your contacts might be more forgiving if an email is short or has spelling mistakes in it, for example, and will know you're not sat at a computer. You'll find a mobile signature option in the app settings for both Android and iOS.

Save space on your (Android) phone
It's up to you how much email gets synced and saved on your Android device - you can lower the amount to free up space on your handset, although all of your messages will still be available through the search function.
Open up the settings page from the main menu then tap your account name and choose either Manage labels or Days of email to sync. There's no such option available on iOS devices so you're stuck with the default.

Mute a specific email thread
Outside of the main notification settings you've set up, there might be a particularly busy email thread going on that you don't want to receive alerts for every five minutes, and you can mute these just as you can on the web.
From inside the conversation thread, tap the three dots (Android) or the down arrow (iOS) and choose Mute (this mutes it on the web too). To find conversations you've muted and hidden, search for "is:muted" on mobile or the web.

Scribble a reply
There's a little-known feature that's only available for the Gmail app for iOS and was introduced quite a few years ago: the option to scribble out a reply to someone if you don't feel plain old text gets the message across.
When you're composing a reply to someone, tap on the attachment icon (a paperclip near the top) then choose Draw scribble from the pop-up menu. Your doodle is sent as a graphic embedded in the email.

Manage multiple messages at once
Tapping on a message or message thread in the Gmail app for Android will open it up, but if you tap on the contact picture instead, or tap and hold on the message itself, then you can select multiple emails at once.
That then means you're able to move, archive, star, delete or mark as read/unread several messages at the same time. The trick doesn't work in the Gmail app for iOS - you need to use the tick boxes on the left instead.

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